JOB TITLE: HEAD OF FINANCE AND SUPPORT SERVICES
LOCATION: Coolmine TC Head Office, 7 Ringwood Centre, Damastown,
Dublin **Apply on the website**
REPORTS TO: Chief Executive
JOB TYPE: Permanent contract
HOURS: 4 or 5 Days per week (**Apply on the website** hours)
SALARY Competitive salary in line with sector norm.
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PURPOSE:
To embrace the vision, mission and values of Coolmine and to provide
strategic leadership in Finance, IT, Risk management and Compliance.
Coolmine is a leading drug and alcohol treatment centre providing
community, day and residential services to men and women with
problematic substance use and their families in Ireland since **Apply
on the website**. Coolmine is a company limited by guarantee not
having share capital and a registered charity. The annual turnover is
region ?6.5 - ?7 million currently.
The Head of Finance and Support Services is a key member of the Senior
Management Team reporting directly to the Chief Executive. This team
provides strategic leadership and management oversight to safeguard
quality service delivery to our clients and their families.
The Head of Finance and Support Services takes the lead role in
managing the financial and infrastructure support systems of the
organisation. The Head of Finance and Support Services role is
responsible for the performance and management of their teams to
ensure delivery of the organisational strategic plan, and annual
departmental plans.
It provides strategic leadership for:
* Financial planning and management
* Financial performance management and reporting
* Strategic use of IT resources and support
* Risk management oversight
* Audit, risk and compliance
The Board of Coolmine has a Finance sub-committee which reviews all
matters in relation to finance and associated compliance for the
organisation. The Head of Finance and Support Services prepares
reports for and briefs this committee. The Head of Finance and Support
Services also assists the Chief Executive by preparing data and
reports for the Audit and Risk board sub-committee.
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ROLE RESPONSIBILITIES:
FINANCIAL PLANNING AND MANAGEMENT
* Lead and co-ordinate delivery of the budget process, in
collaboration with management team, and oversee presentation of the
same to Board for approval.
* Oversee and implement resource planning and allocation based on
state funding received for the regional service delivery.
* Complete financial analysis of income and expenditure to enable
scenario planning to protect delivery of quality drug and alcohol
services nationally.
* Provide leadership, due diligence and oversight in cost modelling
for new service delivery.
* Lead on Board Reporting ? specifically Income & Expenditure
Reports, Balance Sheets, Cash- flow statements and ad-hoc reports as
required.
* Prepare investment plans, funding applications, proposals and
tender documents for new and existing service delivery in
collaboration with Chief Executive and Senior Management team.
* Ensure payroll and pensions are effectively managed and compliant
with legislation.
* Support the Head of Services to maintain full quantum of quality
service delivery within allocated budget and resources.
* Support the Head of Fundraising and Communications to plan for
income generation.
FINANCIAL PERFORMANCE MANAGEMENT AND REPORTING
* Lead reporting and strategic advice on financial performance
including the implementation of cost control measures when required.
* Provide monthly management accounts and professional analysis that
supports effective charity reporting and compliance.
* Present financial reports in a timely manner to the Board,
relevant subcommittees and Senior Management Team.
* Hold secretariat function to the Board Finance sub-committee.
* Work in partnership with the Senior Management Team to ensure that
restricted funding is used effectively and accounted for.
* Build effective relationships, including timely reporting
submissions and meeting schedules, with core state funders including
Health Service Executive and Probation Service Ireland.
STRATEGIC USE OF IT RESOURCES AND SUPPORT
* Ensure a fit for purpose organisational IT strategy is in place to
safeguard service delivery to our clients.
* Lead and co-ordinate delivery of a planned IT strategy, within
budget and in collaboration with IT manager, to fulfil the
organisational IT needs.
* Provide oversight for all information and communication technology
functions, policies and practice.
* Support the development the IT functions to provide effective and
reliable information and support to our staff and clients.
* Ensure compliance of IT Data with GDPR and other relevant
standards and protection to negate cyber-security threats.
RISK MANAGEMENT OVERSIGHT
* Co-ordinate the implementation of Coolmine?s risk management
strategy and associated systematic approach to risk identification and
management.
* Lead on the delivery of the company risk management processes,
this includes regular review and updating of our company risk
register, to ensure it is appropriate for Coolmine?s
responsibilities and scale of activity
* Ensure the organisational risk register is effective and reviewed
annually.
* Manage and oversee the organisational insurance schedules,
ensuring quality at reasonable cost, to meet our requirements
including buildings, contents, business interruption, public and
employers liabilities.
GOVERNANCE, AUDIT, AND COMPLIANCE
* Provide oversight and due diligence of all HSE contractual
relationships and obligations for a Section **Apply on the website**
organisation
* Lead and ensure effective and robust processes are in place to
meet legal and compliance responsibilities.
* Ensure that Coolmine meets its legal obligations and maintains its
reputation through sound financial planning and management.
* Oversee the annual financial audit process.
* Ensure that purchasing and supplier management are conducted in
line with public sector probity requirements.
* Maintain and review Coolmine?s financial policies and systems
and test annually.
* Manage internal audit process as per priority areas identified by
Audit & Risk committee in line with the with company audit universe.
* Co-ordinate delivery of internal audits, two per year, with
assigned independent external auditor.
* Hold secretariat function for the Audit and Risk board
sub-committee.
OTHERS
* Develop a culture of performance and continual improvement in
resource management.
* Provide a cost effective resources function to aid
competitiveness.
* Take on project lead initiatives when requested by the Senior
Management Team.
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PERSON REQUIREMENTS
QUALIFICATIONS
* Candidates for the position of Head of Finance and Support Services
should be qualified accountant with at least four years?
post-qualification experience.
EXPERIENCE
* Leadership in managing and motivating staff
* Financial management experience
* Experience of internal audit processes
* Experience of liaising, and development of positive relationships,
with public funding bodies such as Health Service Executive and
Probation Service Ireland
* Preparation and delivery of financial statements for statutory
audit
* Experience and working knowledge of risk management strategy and
systems
* Proven capacity to deliver clear reports, documentation and
presentations to a range of stakeholders, internally and externally
KNOWLEDGE
It is desirable for candidates to demonstrate knowledge in the
following areas:
* An understanding of compliance requirements for companies
registered in the Republic of Ireland
* An understanding of Charity legislation and regulation
CORE COMPETENCIES:
* Excellent leadership and decision-making skills
* Excellent communication, interpersonal and client interfacing
skills
* Strong IT skills- excellent knowledge of Microsoft Excel, Word and
Standard Accounting software packages
* Experience in working with, and meeting, multiple deadlines
* Ability to work with a high professional ethic and identify with
the work of Coolmine
* Experience of line management, performance management and
development of staff
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APPLICATION PROCESS:
Interested candidates who meet the Person Specification requirements
should send their CV & cover letter to Justinah Bello, at **Apply on
the website**. The closing date for applications is 5.**APPLY ON THE
WEBSITE**PM ON FRIDAY **APPLY ON THE WEBSITE**TH MARCH **APPLY ON THE
WEBSITE**.
_COOLMINE THERAPEUTIC COMMUNITY IS AN EQUAL OPPORTUNITIES EMPLOYER._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
